How to Forward an Email
You want to forward an email! The exact process is slightly different for every email client, but you should be able to fairly easily find an option to "Forward" a message if you have it open. Read on to learn about the basics and potential dangers of forwarding an email!
Forwarding an Email in Microsoft Outlook
Open the email that you want to forward.Make sure that it's the right email, and there is no sensitive content that you need to delete before you pass it along. When you forward an email, you automatically include the entire thread of emails that led to the current email.
Click "Forward." If you are using Outlook 2010, open theHomeorMessagetab, and find theRespondgroup. If the message is selected in the message list on the main inbox screen, then you'll navigate through theHometab. If the email is open in its own window, then you'll navigate through theMessagetab.
- On Outlook.com, try opening the email and selecting theReplytab from the blue banner along the top of the screen. The drop-down menu should show options to "Reply," "Reply All," and "Forward." Select "Forward."
Enter the recipients.These people will receive the forwarded email. Make sure that you type the addresses right, and that you want these people to see everything in the message!
- In theTobox, write the email addresses of the primary person or people that you want to see the message.
- In theCcbox, write the names of people that you want to receive a "carbon copy" of the forwarded message. All of theToandCcrecipients will be able to see who else was copied on the email.
- In theBccbox, write the names of people to whom you want to discreetly forward a "blind carbon copy" of the message. The person who receives the "Bcc" won't be able to tell who else received the email, and the other recipients won't see the address of the "Bcc" person.
Remove attachments, if needed.Any photo, text, or other file attachments will be automatically forwarded along to the new recipients unless you manually delete them from the forwarded message draft.
Write a message.You can type text above the "forwarded" text to elaborate or explain why you passed it along. You don't need to type anything if you don't think that it'll serve any purpose. Use your best judgment.
Click "Send." Once you're ready to forward the message, click "Send" to forward it to all of the people that you have listed in theTo,Cc,andBccboxes. Check your "Sent" messages box to make sure that the email went out without error.
Forwarding an Email in Gmail
Open the email that you want to forward.Make sure that everything is in order. Be aware of how far back the email thread goes.
Click "Forward." If you want to forward the most recent email (and all of its predecessors) in a thread of messages, simply click "Forward" in the text box below the message. If you can't find this option: click the down arrow at the top-right of the message, next to the Reply button, to open a drop-down menu. Choose the second option, "Forward."
Add new recipients.Choose whether each recipient falls into theTo,Cc,orBcccategory. Make sure that you get the names right, and that you don't forward to the wrong person!
Remove attachments, if necessary.Gmail will automatically forward any text, photo, or other files that are attached to the message thread. If you don't want to forward an attached file, scroll down to the bottom of the message and click thexnext to each unwanted attachment. You can useBackspace(or select-and-delete) to remove an embedded image.
Click "Send." Forward the email, when you are ready. Remember: once it's sent, you can't take it back!
Consider deleting the prior email addresses.The recipient of the forwarded message will be able to see the names and email addresses of anyone else who was involved in the original email thread – and depending on the situation, it might be most respectful to those people if you remove their emails from the forward.
Clean up the forwarded email.You don't need to change anything, depending on the context, but you might consider lightly editing the text or structure of the message that you're passing along. Take this opportunity to delete any parts of the forwarded message that you don't want your recipients to see. Once the email has been sent, you can't take it back! Look for the following things:
- Carats (the bulky <<<>>> chains that can build up in a much-forwarded e-mail)
- Mechanical errors: unnecessary extra lines/spaces; grammatical and spelling errors.
- Attachments that are copies of the e-mail that you are forwarding. This is a waste of bandwidth and a golden opportunity for spammers/virus spreaders.
- Banners that companies place at the bottom of your e-mails. These might read something like, "Free emoticons for your email!" or "make free pc to phone calls with ----"
Be aware of the consequences.In a long email thread, there is information left over from the people who got the message before you: specifically, their names and email addresses. As the messages get forwarded along, the list of addresses grows and grows. All it takes is for some poor friend to get a virus, and his/her computer can send that virus to every email address that has come across his computer. Someone might even take all of those addresses and sell them or send junk mail – or even try to apply for a credit card in your name!
QuestionHow do I forward the latest email and not the previous emails in the thread?wikiHow ContributorCommunity AnswerClick the forward button, and when you are in the new box, before you send, just highlight all the emails you do not want to forward and press your delete button.Thanks!
QuestionWhen I forward an email, the information appears much lower on the page than in the original. How do I correct this?wikiHow ContributorCommunity AnswerThis is normal, I wouldn't really worry about it but, if it really bothers you, you can delete the lines where there is no information and the text will gradually rise on your page.Thanks!
QuestionWhat do I do if my iPhone won't allow me to forward a photo I received via email?wikiHow ContributorCommunity AnswerCheck all sources in the email. Sometimes the email forwarding button can be found in a different place than usual because of the type of email, group, etc. If you can't forward the email, try using copy and paste to your advantage by copying the people it was sent to, then pasting it into your new email/text with the photo.Thanks!
QuestionHow do I forward an e-mail with pictures?wikiHow ContributorCommunity AnswerYou can just use the same instructions. There is no difference in the process when the email includes pictures.Thanks!
QuestionHow do I forward a picture to another email address?wikiHow ContributorCommunity AnswerThe same way you would forward a text email: press the forward button and type in the email address you want to forward it to.Thanks!
Why are the recipients of documents that I forward unable to open them, and receive a message that they do not have a Gmail account?
How do I forward a suspicious email from Paypal to their security team for verification?
What is wrong if the underlined section that opens the email doesn't stay underlined?
Why are the images I send in forwarded emails always missing?
Why can't I forward Yahoo mail?
- You can say "Thank You: Name of the Friend" at the end of the message to show appreciation for the forward.
- Scan it with the outgoing email antivirus to make it virus free.
- Clean up the Subject box of unwanted Fw:, Re, [ ] , etc.
- Consider creating an alternative email account just for forwarding purposes.
- Most firewall email software blocks general keywords in the subject line and pushes your forward into the junk mail.
- Check that the email you are forwarding is not outdated.
- Be very careful when forwarding a virus warning. Many times, it's a hoax – and it might even carry a virus!
Sources and Citations
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